Final Wedding Information

Please take the time to complete the information below and we can help make your day run as smoothly as possible.

DRINKS PACKAGES

NAPKIN COLOURS

Person 1 and Person 2 Names

Wedding Date

Where is your ceremony?

No. of Daytime Guests

No. of Additional Evening Guests

Total guests - must not exceed 200

Total:

Confirm total numbers are correct

Timings & Details

Ceremony Time

Please note, only biodegradable confetti is allowed, sadly confetti/glitter cannons are not allowed.

Ceremony Music: We recommend a member of the wedding party (usher/family friend, etc) be appointed responsibility for the ceremony music. We advise ceremony music be downloaded on an ipod/phone/similar).

Meal Time

Meal Type - E.g. BBQ/Standard Meal/Buffet, etc.

Please state number of courses?

Speech Time

Microphone Needed

Evening Guests Arrival Time (we do not recommend evening guest arrival before 7pm.)

Cake Cutting Time (approx.)

First Dance Time (approx.)

Evening Food Served From (approx.)

Evening Food Type (e.g. BBQ/Hog Roast/Buffet, etc)

Do you wish to play music during the wedding breakfast?

Note, a 90 – 120-minute playlist of songs personal to you both put on an ipod/phone/similar is ideal.

Layout and Styling

Number of people on the top table?

Top table style?

Number of round tables (excluding top table)

Number of additional trestle tables (e.g. gift table, sweet table, photos, props, but exclude catering needs)

Number of high chairs needed?

What tablecloths would you like?

What colour napkins would you like? See options at the top of this page (options in the dropdown box are available only).

Second napkin colour (if applicable)

Wedding Drinks

For our welcome drinks, we would like to serve? See Drinks Packages PDF at the top of this page.

Cocktail choice

Please note, as per our terms and conditions, we do not allow clients to provide their own beer, cider or spirits. Supplements will apply for cocktails, payable 2 weeks prior to the wedding date.

WINE AND SPARKLING

Table Wine – calculated to closest bottle

Total Bottles:

Toast/Fizz – calculated to closest bottle

Total Bottles:

Notes/Instructions relating to the wine and fizz:

Please note, no further table wine will be put out on tables after 6 pm, OR once desserts have been served, OR once the main course has finished – whichever is sooner, usually to coincide with pouring of toasts and speeches. Please do not bring more than the allowed amounts above.

Suppliers

Please include names and contact numbers of any suppliers, and an arrival time/day. Supplier access is from 8 am Midweek and 10am Saturday weddings.

Caterer

Caterer Arrival Time/Day

Florist

Florist Arrival Time/Day

Wedding cake

Wedding Arrival Time/Day

Photographer

Photographer Arrival Time/Day

Evening entertainment

Entertainment Arrival Time/Day

Evening Catering (if different to daytime, only by prior agreement with venue)

Evening Catering Arrival Time/Day

Please ensure you have read the terms and conditions in relation to the finishing times and packing up times for bands/DJs.

Other Suppliers (e.g. Photo Booth, Sweet Cart and arrival times)

Please ensure all suppliers have the necessary equipment, note that we may not have additional tables available to external suppliers.

VENUE ACCESS

Please note, venue access for midweek weddings is on the wedding day only from 8 am unless by prior agreements. For weekend weddings, access is from 11 am on Friday until 7 pm.

I would like access to the venue at….

Time

On (Date)

You will receive a copy of this form to your email address

Your email address